Wedding Organizing Ideas

Tips to help you keep track of all your wedding's moving parts

By Michelle Bolyn

Wedding Organizer
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Planning a wedding is a huge task that requires a lot of organization. Couples work with numerous wedding vendors, often spending a good deal of money, and have to attend many appointments. It is essential that couples get organized from the very beginning to stay on budget, coordinate appointments and provide necessary information to each wedding vendor.

Wedding Organizer

You need a central location that you can organize all wedding-related papers, receipts and phone numbers. Even if you choose to use an online wedding planning tool, you should also have a three ring binder to keep loose papers that you'll be sure to accumulate while planning your wedding. Purchase a three hole punch and clear plastic page protectors to file away important documents. This is where you should keep all your contracts, a list of all your wedding vendors and their contact information, and your guest list. The binder is also a good place to keep inspirational pictures such as pictures of wedding dresses you love and centerpieces you want to show your florist. If you plan on using an online wedding planning tool, print off a copy of each page. You never know what information you'll need when you meet with your vendors. Bring this notebook to each appointment, even if you don't think you'll need it. Also be sure your binder includes a monthly or daily planner to record all of your appointments with vendors and stylists.


Every time you make a wedding-related purchase, you need to document it. Some couples keep all their receipts together and add them up at the end of the week, and some couples make an Excel spreadsheet to input costs on a daily basis. It's up to you on how you want to keep track of your budget, but you need to always know how much you're spending and how much you have left. Every month you should sit down with your partner and review the wedding related expenses.

Guest List

Another wedding planning area that you need to keep organized is your guest list. Either in a spreadsheet on the computer, using index cards or on paper, you should make a list of each guest, his phone number, address and e-mail address. This way you'll have access to this information when you need to contact invitees because they haven't sent in their RSVPs. This same spreadsheet should also be used to record gifts that you've received and track thank you cards that need to be written.

Vendor List

On your wedding day, you, your wedding planner or another wedding vendor may need to get into contact with one or more of your wedding vendors. Having them listed in the same place makes it easy for anyone to reach them. What happens if your limousine is late and you're finishing your makeup? Your maid of honor can easily find the vendor on the list and make the call to get an update. Also, during the planning process, you'll need to contact wedding vendors on a regular basis. A master list makes it much easier.

About the Author

Michelle Bolyn regularly writes on weddings and relationships.

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