Vendor Contact Sheet

One simple page can keep your wedding on schedule

By Tiesha Whatley

Photo by iStockphoto.com

Over the next few months, your wedding vendor contact sheet will become like your right hand. This piece of paper is essential for every bride, whether planning her own wedding or using the services of a wedding planner. The closer you get to your wedding day, the more the vendor contact sheet will come in handy. To create one, you first need to know what information should be on one.

Vendors

If using a wedding planner, her contact information should be the first listed on the vendor contact sheet. The planner should provide this sheet for you with her information easily to find at the top of the page. If not, you will need to create this sheet yourself. The vendors to list are reception venue manager, ceremony venue manager, florist, baker, caterer, musician or disk jockey, stationer, videographer, photographer, dressmaker and officiant.

Contact Information

Basic contact information is needed: phone number, address, contact name and contact e-mail address. Add other things that will be handy to know, such as amount still due, expected delivery date, last follow-up date, next follow-up date and any special notes. Because this list will nearby at all times, it is better to include this information so that you won't have to dig out the contracts every time you need this information.

Creating the List

You have options for how to create your vendor contact list. You can just write the information on paper in a way that is clear, organized and legible. You can then make several copies to keep in different locations, or take it with you where ever you go. If you have any knowledge of a word processing or spreadsheet program, create the vendor contact list on the computer and print out several copies of the list. If you are one of those people who likes to work entirely electronically, save the list to a USB drive so that it is mobile enough for you to take with you, or save it to a server accessible from any computer. It is also possible to have the list on a handheld device, such as a Smartphone or organizer. Choose a method that is convenient for you but also accessible at any moment.