How to Write a Newspaper Wedding Announcement

Let friends and family know your wedding date through this traditional outlet

By Jonathan Croswell

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Newspaper wedding announcements don't have the news-breaking importance they used to, but they are still a fun aspect of wedding preparations that many couples still desire. Even if you have family spread out across the country, your wedding announcements are often available on the newspaper websites. If not, you can mail extra copies to interested friends and family.

  • What You Need to Know
  • Newspapers may or may not charge to run a wedding announcement. If there is a charge, rates go up for more space in the papers and extra features online such as guest books.
  • To guard against frauds or jokes, the newspaper may ask you to register on their website, and provide contact information for your officiant. They should call or email you before publication to confirm the announcement.

Step 1:

Newspaper websites are a good starting point to learn the requirements and fees and to find the forms you'll need to send in your announcement information.

Step 2:

Decide on a package if you're buying an announcement. As an example, the Las Vegas Review-Journal offers weddings announcements from around $40 to around $300, with the low end a simple one-column, 1.75-inch text version and the high end a one-column, 11.75-inch version with graphics and photos. The Atlanta Journal-Constitution offers an online-only package for around $30 that includes a profile page, guest book, photo gallery and gift registry list.

Step 3:

Make a list of the information you want included in the announcement. This should include, at the very least, the names of the bride and groom, date and location of the wedding, and the names of all parents. You may also choose to include hometowns, schools attended, and where they are employed. You should find online forms from the newspapers that walk you through the data needed.

Step 4:

Choose and prepare a photo. Newspapers set size requirements and may set format requirements, such as a horizontal only for a shot of a couple. You can upload your photo via the paper's website (check the required file size on the site first) or mail 5x7 or 8x10 inch copies.

Step 5:

Write the announcement in a very straightforward manner, and as concisely as possible. Do not use flowery words. Check the newspaper for recent wedding announcements you can use as models.

Step 6:

Send the announcements to the newspapers two to three months prior to the wedding.

  • Tips & Warnings
  • Many newspapers only accept photos in a digital format, but if you mail it in, the odds are that the newspaper will not return the photo to you.
  • Also consider sending the announcement to alumni magazines, especially if the couple went to college together, and the newspapers of grandparents' hometowns.
  • A brief mention of how the couple met will help to personalize the announcement.

About the Author

Jonathan Croswell is a freelance writer who has worked on regional wedding publications.

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Wedding Glossary


A type of paper commonly used for wedding invitations. Thicker than normal printing paper and comes in varying colors and textures.

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