How to Rent a Wedding Canopy Tent
This charming setting for a wedding takes some careful calculations
By Cynthia Myers
A wedding canopy tent allows you to enjoy the beauty of an outdoor wedding and reception while remaining sheltered from rain or sun. Tents come in a wide variety of sizes and styles, from simple pop-up canopies for a small wedding to large party tents with side walls, windows, floors and even heating and air conditioning units. A little research and preparation will help you find the right tent for your wedding party.
- What You Need to Know
- Finalize your guest list before you rent your tent so you'll know how much space you need.
Determine what size tent you'll need. The American Rental Association offers these guidelines: For a wedding ceremony with guests seated in rows, you'll need six square feet per person. For dinner seating, figure 10 square feet per guest if you're using round tables with 10 people per table and eight square feet per person for long rectangular tables. You'll need 12 square feet per person if your round tables only seat six to eight. Allow six to eight square feet per person at a cocktail reception. In addition to guests, you need to figure an additional two to four square feet per person for dancing, 100 square feet for the bar, 100 square feet for a band or DJ and 100 square feet for each buffet table. You'll also need to allow at least two feet of clearance on all sides of the tent when you set up, so make sure your space will allow for a tent large enough to accommodate your guests.
Find out your venue's policies on tents. Some locations may limit the size of the tent or the locations where you can set up. Ask how far in advance of the wedding you'll be able to set up the tent. If you can set up a few days before the wedding you'll have more time to decorate the tent.
Contact several rental companies for estimates. Find out what their rental price includes. Does the price quoted include professional set up and taking down the tent at the end of the rental period? Does the tent come with pole covers---fabric covers to dress up the metal poles? Can you add a marquis entrance or sidewalls to the canopy if you desire? Some companies will quote a separate price for each option, while others will offer rental packages that may include chairs, tables and even table linens. If you will be renting all these items, you may be able to get a better deal by signing up for a wedding package.
About the Author
Cynthia James is a regular contributor to DexKnows.
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