How to Rent Tables for a Wedding

Use these instructions to order the right number of tables

By Steve Smith

Table Settings
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A wedding requires a lot of planning and a lot of furniture. If you are hosting a large ceremony or reception, the venue may not have enough chairs or tables available to accommodate everyone. That means you will be responsible for finding additional tables for your guests. There are many party supply places that offer table rentals, but be sure to give yourself enough time to compare them and find the ones that meet your needs.

  • What You Need to Know
  • Confirm your guest list and seating arrangement before you place your order for tables.
Ordering Tables

Step 1:

Sit down and make an accurate count of your guests several weeks before the wedding date. Allow a margin of error of about five percent. Compare this head count to your venue's seating and table count (if applicable). The difference is the seating you will have to provide.

Step 2:

Find out the size and shape of the tables provided by the reception venue. You should try to match the tables in size and shape if possible.

Step 3:

Look at a floor plan of your venue or location, taking note of the size of the area. Then plan out how many tables you can fit in the allotted space and how many guests these tables can fit. Multiply the number of guests by the number of tables to ensure you have enough seating for everyone.

Step 4:

Contact a local party rental supply company and inquire about their rates and table options. Many rent standard, rectangular folding tables that are typically between six to eight feet long. These will fit between three and four guests per side. Other options include round folding tables measured by diameter. A six-foot diameter table can fit about 10 people. A five-foot table can seat six to eight people.

Step 5:

Compare rates as well as service before you rent your tables. Free delivery and set up is a big bonus for wedding planners because it saves a lot of time and hassle. Setting up tables and chairs can take an entire day.

  • Tips & Warnings
  • Most rental companies will tell you which tables are best for a wedding and supply tables specifically for these events.
  • Be sure the tables are sturdy, well-maintained and the rental company is insured.
  • Ask for references from the supply company, or talk to friends and family to find a reputable one.

About the Author

Steve Smith is a freelance writer on topics including travel and weddings.

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