Creating a Welcome Package for Your Out-of-Town Guests

Thank visiting wedding guests with a basket full of treats

By Julie Hampton

Bottle of wine, two wine glasses, gift bag & cards
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Many wedding guests travel great distances for the grand weekend affair, and traveling often takes its toll. Surprise your guests with wedding baskets filled with goodies for their comfort and enjoyment. Personalize the packages with items geared toward specific guests -- from the youngest to the oldest. Packages do not have to be costly; ideally, stay within the $15 to $20 range per room. Always check with the hotel to find out if the front desk will deliver your baskets for free; some hotels charge an additional fee for this service. Another option is to hang the baskets or packages on the guests' doors prior to their arrival if access to the rooms is not available.

  • What You Need to Know
  • Think of your guests and their comfort when assembling the welcome baskets.
  • Out-of-town guests have been travelling, so they'll likely be tired and hungry when they arrive at the hotel.
  • Provide maps and directions to help guests find your wedding venues and other locations of interest.
  • Consider if your guests have children traveling with them.

Step 1:

Add a variety of healthy snacks, such as fresh fruit, energy bars and microwave popcorn, to your wedding baskets; traveling for hours can leave a wedding guest hungry. Include a sweet treat of gum, breath mints and a few pieces of chocolate. Allow guests to wind down after a hectic day of travel by including a bottle of wine or a gift certificate for a free drink at the hotel bar. Add several bottles of water or energy drinks to keep guests hydrated and awake throughout the weekend. Small extras, such as an over-the-counter pain reliever and packets of tea or coffee, are always appreciated additions in a welcome basket.

Step 2:

Include a copy of the latest celebrity gossip or news magazines for guests to enjoy. Incorporate crayons, a deck of cards or other small toys if the guests have brought children along. Do not overload the basket with tourist information; after all, the guests are here to see you, not go on vacation. Ideally, include one or two pieces of information about major local attractions.

Step 3:

Add a bar of handmade soap or lavender lotion for guests to enjoy as they relax after their travels. Purchase miniature bottles or samples that meet the airline specifications for travel so guests can take their gifts home. Bath salts, mud masks or even facial scrubs make ideal spa gifts for guests.

Step 4:

Print out an itinerary of the wedding events and locations, and place it in the welcome package. Include transportation and car rental information. A small map is helpful, so guests won't get lost on the way to the wedding; include directions to each venue.

Step 5:

Write a personalized thank-you card to your guests, signed by both the bride and groom, and tuck it into the basket. Express your appreciation by thanking them for traveling so far to share your wedding with you.

  • Tips & Warnings
  • Personalize baskets as much as you can; a generic basket does not make much of an impact.
  • Do not pack nuts or treats with peanut butter if you unsure of whether your guests have peanut allergies.
  • If you can, go local with all of your welcome package items. Throw in products that your region is known for, such as a specific regional fruit, candy from a local candy shop, or packaged goods that are produced in your area.

About the Author

Julie Hampton is a regular contributor to DexKnows.

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Buy the block

Help your out-of-town guests by reserving blocks of lodging at a reduced rate. Select a spot near the ceremony that has some local flavor, if possible. You may have better luck negotiating a rate with a sales associate rather than someone at the reservation desk.

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Wedding Glossary


A group of rooms reserved at a hotel for guests, often at a discounted rate. The block is usually held in the couple's name, with guests paying for the reservations themselves.

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