Conveying Your Vision to the Vendors

Make sure that you and your "wedding team" are on the same page

By Tiesha Whatley

Wedding Planning
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From the moment of the proposal, and sometimes sooner, you have envisioned your wedding day. In your mind, you have chosen the perfect flowers, dress, decorations, food, drinks, photos, video, music and ceremony. But for some reason, what the vendors are providing you is not lining up with the images in your head. This is called a breakdown in communication. Don't fret. There is a way that you can still have the wedding of your dreams: You must make sure that your vendors have a clear understanding of what you want.

  • What You Need to Know
  • Have visual presentations ready to show the vendors to convey your visions for the wedding. Search bridal magazines and catalogs to find pictures of the products that you envision.
  • Buy a binder or a design board to paste your pictures on. Make sure to bring your binder or board with you to vendor meetings.
  • Update your design board or binder with notes and additional pictures.

Step 1:

Write down all the details of the wedding, describing what you want. Don't worry at this point about using the right terminology. This wedding description is just for you. Any time you come up with something new, write it down.

Step 2:

Collect pictures of what you envision for your wedding. Cut the items from magazines or print them from online sites. Find images of flowers, wardrobe, hair styles, food and whatever else fits into your image of your wedding.

Step 3:

Put together a binder or a design board of the pictures you have collected. Below each picture, add details about the items. Be as descriptive as you can, including amounts of each item you will need, its placement and availability.

Step 4:

Take the design board or binder with you when you go to see vendors. Make sure each vendor knows exactly what you are looking for and tells you whether she can provide it. Ask questions and listen to the vendor's answers as well as any comments or questions she might have. By the end of the first meeting with each vendor, you should know whether she can meet your goals.

Step 5:

Have each vendor give you a written proposal, including price ranges. The proposal should clarify what you discussed. If possible, have the vendor include samples and sketches of what he or she is planning. This will give you a confirmation that you have successfully conveyed your ideas to the vendors.

  • Tips & Warnings
  • Review your written proposals from the vendors carefully and note their concerns so no unpleasant surprises crop up later to spoil your big day.
  • Schedule follow-up meetings with your vendors so that you can reinforce your vision and monitor their progress.

About the Author

Tiesha Whatley is a contributor to

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